Unaccompanied Children Program Policy & Procedure Research Tool

Section 1: Use Case Identifiers

Use Case ID: HHS-ACF-00006
Agency: HHS
Op Div/Staff Div: ACF
Use Case Topic Area: Mission-Enabling (internal agency support)
Is the AI use case found in the below list of general commercial AI products and services?
None of the above.
What is the intended purpose and expected benefits of the AI?
The Office of Refugee Resettlement (ORR) conducts monitoring visits at least monthly to ensure that care providers meet minimum standards for the care and timely release of unaccompanied children, and that they abide by all Federal and State laws and regulations, licensing and accreditation standards, ORR policies and procedures, and child welfare standards. If ORR monitoring finds a care provider to be out of compliance with requirements, ORR issues corrective action findings and requires the care provider to resolve the issue within a specified time frame. Compliance determination involves research into the various laws, standards, policies, and procedures.

The UC Program Policy & Research Tool assists the UC monitoring team with research that in many cases take a long time. The goal of the UC Program Policy & Research Tool is to speed up this research as children's health and well-being may be impacted before a corrective action finding is issued and the issue is resolved.
Describe the AI system's outputs.
The UC Program Policy & Procedure Research Tool speeds up research of relevant laws, standards, policies, and procedures content curated and approved by ORR's policy team. This research is one part of the process that informs ORR's monitoring team's decisions on whether corrective actions are needed and if so, what corrective actions. AI is not used to suggest corrective actions but rather support determination of whether care providers are in compliance.
Stage of Development: Acquisition and/or Development
Is the AI use case rights-impacting, safety-impacting, both, or neither?
Neither

Section 2: Use Case Summary

Date Initiated: 10/2024
Date when Acquisition and/or Development began: 11/2024
Date Implemented: N/A
Date Retired: N/A
Was the AI system involved in this use case developed (or is it to be developed) under contract(s) or in-house?
Developed with contracting resources.
Provide the Procurement Instrument Identifier(s) (PIID) of the contract(s) used.
75D30122F15723
Is this AI use case supporting a High-Impact Service Provider (HISP) public-facing service?
N/A
Does this AI use case disseminate information to the public?
N/A
How is the agency ensuring compliance with Information Quality Act guidelines, if applicable?
N/A
Does this AI use case involve personally identifiable information (PII) that is maintained by the agency?
N/A
Has the Senior Agency Official for Privacy (SAOP) assessed the privacy risks associated with this AI use case?
ongoing

Section 3: Data and Code

Do you have access to an enterprise data catalog or agency-wide data repository that enables you to identify whether or not the necessary datasets exist and are ready to develop your use case?
Yes
Describe any agency-owned data used to train, fine-tune, and/or evaluate performance of the model(s) used in this use case.
No training or fine-tuning. ORR-approved policy content are used as a data source for retrieval-augmented generation.
Is there available documentation for the model training and evaluation data that demonstrates the degree to which it is appropriate to be used in analysis or for making predictions?
Documentation is complete
Which, if any, demographic variables does the AI use case explicitly use as model features?
N/A
Does this project include custom-developed code?
N/A
Does the agency have access to the code associated with the AI use case?
N/A
If the code is open-source, provide the link for the publicly available source code.
N/A

Section 4: AI Enablement and Infrastructure

Does this AI use case have an associated Authority to Operate (ATO) for an AI system?
Yes
System Name: Horizon (ACF instance of Palantir Foundry)
How long have you waited for the necessary developer tools to implement the AI use case?
More than 12 months
For this AI use case, is the required IT infrastructure provisioned via a centralized intake form or process inside the agency?
No
Do you have a process in place to request access to computing resources for model training and development of the AI involved in this use case?
Yes
Has communication regarding the provisioning of your requested resources been timely?
Yes
How are existing data science tools, libraries, data products, and internally-developed AI infrastructure being re-used for the current AI use case?
Re-use production level code and/or data products
Has information regarding the AI use case, including performance metrics and intended use of the model, been made available for review and feedback within the agency?
Limited documentation for review